JOB TITLE : TENDER AND CONTRACTS ADMINISTRATOR
CONTRACT TYPE : PERMANENT
JOB GRADE : COMPETITIVE SALARY ALIGNED TO NHBRC SALARY GRADES
REPORTING TO : SPECIALIST: ACQUISITION MANAGEMENT
LOCATION : SUNNINGHILL
KEY DELIVERABLES:
The purpose of the Tender and Contracts Administrator is to ensure compliant execution of all tender and contracts activities in accordance with National Treasury standards, regulations and relevant prescripts.
The Individual will primarily be responsible for, but not limited to the following:
• Provide administrative support to the Supply Chain Management tender management unit.
• Provide support and assistance to business sections/units to complete proper specifications and terms of references for tenders.
• Advertise and monitor the tender process to ensure that all Treasury Regulations and the Supply Chain policy and other government prescripts are followed.
• Ensure administration of briefing sessions.
• Coordinate site visits
• Issue Bid reference numbers and manage bid closings.
• Conduct public tender reading
• Manage receiving and opening of bids.
• Request CSD reports to confirm bidder Information
• Develop a checklist in accordance with Bid specification/terms of reference and conduct compliance check
• Distribute complete and accurate full Bid packs in terms of the Supply Chain Management Policy.
• Perform the procurement evaluation for all types of tenders.
• Consideration of local production and content requirements
• Coordinate BEC meetings
• Present the bid received and outcome of compliance check for committee’s consideration
• Guide the BEC after the Procurement evaluation on the overall technical evaluation of tenders.
• Take and distribute meeting minutes
• Co-ordinate the completeness of tender documentation within the organization
• Notification of tender results to bidders.
• Update and maintain the company’s tender register.
• Provide Information to update progress In line with the organisational procurement plan.
• Process all documentation according to company policies and procedures as well as document control principles, within specified time frames to ensure compliance.
• Manage the filing, storage and security of tender documents.
• Ensure accurate record keeping of the tender documents.
• Maintain records of tender and contracts meetings
• Compile Bid Evaluation reports for submission to BAC.
• Distribute reports to the committee and Manager.
• Provide guidance on site visits report
• Report transactions above the threshold
• Provide input on Tender and Contract Management policies, procedures and process flows.
• Responding to Audit queries
• Provide Input into SCM policy and processes
• Guide the business units on tender processes
• Issuance of appointment letters and contract forms
• Issue legal department with legal instruction to draft SLA
• Assist with remedial action to address non-conformance to SLA
• Build, support and maintain healthy diverse internal and external relations and implement remedial actions where required
• Provide relevant support to stakeholders to ensure team objectives are achieved.
• Provide stakeholders with assistance as and when required and within own area of competence to assist in the achievement of team objectives.
• Guide and support business units regarding compliance to supply chain policies and procedures and treasury regulations
• Respond to post tender briefing queries and ensure that formal response is distributed and recorded accordingly
• Provide tender debriefing to unsuccessful bidders
• Timeous submission of performance agreements and review
MINIMUM REQUIREMENTS:
• Matric/Grade 12 Certificate
• Three (3) Year National Diploma (NQF 6) In Supply Chain/Purchasing/Procurement/Logistics or Public Management
• Minimum three (3) years tender process administration experience
KNOWLEDGE:
• Preferential Procurement Policy Framework Act, 2022
• Treasury Regulations, Prescriptions / directives issued by National Treasury,
• Broad Based Black Economic Empowerment Act,
• Supply Chain Management framework, Policy guidelines and framework for SCM and PFMA.
• Construction Industry Development Board (CIDB) Act and Regulations
SKILLS:
• Computer literacy, Communication (written and verbal), Management, Conflict Management, Negotiation, Diversity Facilitation, Project Management, Presentation and Facilitation, Problem Solving, Analytical, Decision making, Time management, Orientate customer focus, Financial management, Interpersonal relations
SYSTEM SKILLS:
• Microsoft Office Suite
• SAP
APPOINTMENT:
The above-mentioned position will be offered on a permanent basis with a Total Cost To Company package.
ENQUIRIES:
Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.
Mr. Jabulani Ntshani
Tel: (011) 317 0146
CLOSING DATE: 9 September 2026
APPLICATION PROCESS:
Please email your CV to recruitment@nhbrc.org.za with “Tender and Contracts Administrator in the subject line. Applicants are informed that correspondence will be limited to short-listed candidates only. If notification of an interview is not received within 1 month after the closing date, candidates may regard their application as unsuccessful.
Disclaimer: The National Home Builders Registration Council (NHBRC) will consider all applications in terms of its Employment Equity Plan. The NHBRC reserves the right not to make an appointment. Candidates will be subjected to appropriate psychometric testing and other selection instruments. In conjunction to merit on the basis of qualifications, experience and proven achievements the National Home Builders Registration Council is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups.